LibGuides: South Dakota State Library Services: Interlibrary Loan

Interlibrary Loan at SDSL

Introduction
How to Request an ILL
ILL Monthly Statistics
SD Courier Service
School Libraries ILL

Interlibrary loan (abbreviated ILL) is a service whereby a user of one library can borrow books or receive photocopies of documents that are owned by another library. The South Dakota State Library mediates ILL for many libraries in SD. Interlibrary Loan is not intended to serve as a replacement for funding and developing your own library. Search SD library catalogs via SD Share-It

Use these procedures to request an item through South Dakota Share-It

South Dakota ShareIt ILL Procedure

Items/Copies Borrowed or Supplied (PDF)
As part of the justification for expenditure of federal LSTA funds, all SD libraries that participate either as nodes within the SD Library Courier service or as nodes with direct communication to MINITEX are requested to submit this report monthly. If you wish to use a WORD doc or Excel sheet, contact SDSL and one will be provided. Forms updated Feb. 2018. YOU MUST DOWNLOAD THIS FORM TO YOUR COMPUTER TO HAVE IT TOTAL YOUR NUMBERS.
Stats Form for annual Public and School Library Surveys
In order to determine ILL patterns and trends, the SD State Library needs more exact data. These forms are for collecting monthly data. The data will be reported on the yearly School and Public Library Survey. Form updated February 2018.
Courier Statistics Form (PDF)
If you wish to use a WORD doc or Excel sheet, contact ill@state.sd.us and one will be provided.

Courier Codes (updated July 2019)
Minitex Courier Slips (updated Sept 2016)
Download and print courier slips for Minitex on light green or mint green letter sized paper. Three slips are printed per page.
Courier Statistics Form (PDF)
If you wish to use a WORD doc or Excel sheet, contact ill@state.sd.us and one will be provided.

Pathfinder
School libraries are limited to 20 active ILL requests at one time.
Use this Interlibrary Loan pathfinder to help guide your decisions in helping students and staff find resources.

Interlibrary Loan Resources

SDSL Interlibrary Loan Policies

Interlibrary Loan Code for the United States

South Dakota Share-It

Addresses for South Dakota Libraries

Interlibrary Loan Listserv

Interlibrary Loan Policy Examples

SD Book Club Kits
Compiled by Stephanie Brewer - Grace Balloch Memorial Library. If you know of edits to this spreadsheet, please contact Stephanie at Stephanie.Brewer@cityofspearfish.com

Frequently Asked Questions

Is there a limit on how many interlibrary loan requests school libraries may have?: Yes, school libraries have a limit of 20 active ILL requests at one time.; Public libraries have a limit of 200 ILL requests per year.

Can I order multiple copies of the same title?: No, the state library will not process requests for multiple copies of the same title. If your library is a participating library in SD Share-It, there is an option to order multiple copies via Share-It on your own.

Is it possible to interlibrary loan an ebook?: Due to electronic licensing restrictions, ebooks cannot be interlibrary loaned between libraries.

I work at a school. Can students or teachers place ILL requests?: Only designated school staff may place ILL requests.

How long does an ILL take?: 1-3 weeks depending on if it is an in-state or out-of-state request.

How can I keep track of my requests?: Login to SD Share-It, click your name, view "Items from Other Libraries"

Who is responsible when things go wrong?: The borrowing library is responsible for all materials.

Does the State Library still lend materials?: Yes, but only items from our collection.

Are there options other than using ILL to obtain materials?: Yes! The State Library databases have many eBook titles and articles available full text. Call the SDSL for free training!

Can I request a new title?: As a general rule, libraries will not loan new titles. You should be purchasing these for your own collection if there will be great interest. SDSL will not process any request with a current year copyright date.

If I have an overdue ILL, can I still request more ILL's?: No. The State Library will not process any new requests until overdues are returned to the lending library.

What if my patron loses an ILL book, or refuses to return it?: Your patron needs to pay for the material. If you cannot collect from your patron, then your library needs to settle the bill for the lost material. The State Library will not process new ILL requests until the matter is settled.