Want to know more? Check out this video: Introduction to the SD Public Libraries Survey (7 min)
Several changes were made to the federal data elements regarding the reporting of library programming for FY 2021. The revisions are outlined below.
This is basically how your reported live programs in past years, however, for 2021 you will be asked to track whether the program was offered on-site, off-site, or virtual; also note the addition of an all ages program category for general interest programs.
Reminder: A synchronous program is a planned event for a live audience which introduces the group attending to library services or which provides information to participants. Program sessions may cover use of the library, library services, or library tours. Program sessions may also provide cultural, recreational, or educational information. Examples of these types of program sessions include, but are not limited to, film showings, lectures, story hours, literacy programs, citizenship classes, and book discussions.
Report the venue of the program:
Report the age category of the program:
Reminder: Each program session should be counted in a single age category based on its primary target audience. Choose the most appropriate age category to report the program in. To report number of attendees do a head count of all attendees regardless of age and report them all in the same age category as the program was reported. Example: Parents attending a preschool story hour should be counted in the Children Ages 0-5 category.
Asynchronous Program Presentations
Reminder: An asynchronous program presentation is any recording of program content that cannot be viewed live as it unfolds (i.e., on-demand streaming). Only include program presentations posted during the reporting period. Regardless of the number of platforms on which a presentation is posted, count each unique presentation only once. Include recordings of synchronous program sessions that were available for asynchronous viewing after the session ended.
We asked you to report recorded programs last year, however there is one change you should note for 2021:
They are also available on the online PLS form.
Worksheet contains definitions and instructions for PLS data elements on the FY 2020 annual report. Also find detailed instructions for reporting library programs and website visits in the appendices.
What Goes Where help sheet gives instructions for which fields to report specific items such as your library's digital collections, grants received by the library, other income/expenditure items, programs, and special instructions for school/public combo libraries.
Video overviews of PLS report form have helpful information on completing your library's annual report. Links to these videos are posted on the PLS online form.
The State Library makes the data available for use by South Dakota public librarians and their stakeholders. Use statistics from "peer" libraries to demonstrate need, for resource allocation, and to show the good your library does for your community.
If you want to know more or you would like help accessing and analyzing your library's data, contact the SDSL Data Coordinator.
Annual reports for individual public libraries are available on request. Contact the State Library Data Coordinator.
Here are a few tools to help you combine your library's financial and services statistics with information about patron expectations, community goals, and potential partnerships.