Skip to main content
It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. If you continue with this browser, you may see unexpected results.

South Dakota State Library Services

A list of services provided by the South Dakota State Library.

Friends and Foundations Groups

What is a Friends group?
Group of people who support the work of the library:

  • with financial contributions and small fundraising efforts
  • with volunteer service
  • act as bridge between the library and the community
  • advocate for the library
  • support current ongoing activities and one-time events
  • seek membership

Starting Out:

  • Form a steering committee with a few existing volunteers or some of your most committed and enthusiastic patrons
  • Determine the purpose & mission
  • Obtain tax-exempt 501 (c) (3) status

Membership:

  • Official or Informal?
  • Fees?
  • Length of membership commitment?

Structure:

  • Board – separate from Library Trustees and Foundation
  • Committees

Fundraising:

  • Small projects
  • One-time programs
  • Supplemental
  • Consult librarian’s wish list
  • Consult with other boards before spending money

Meetings:

  • Regularly scheduled
  • Liaison to meet with other boards

Librarian’s Role:

  • Communication – needs, wishes, issues
  • Keep all boards somewhat separate, particularly the membership of boards

 

A Foundation is an institution supported by an endowment.
A Library Foundation is separate from the library board, Friends group, or funding authority.

Benefits of a Foundation
●Ensures money stays with library for library purposes
●Allows donations to grow by earning interest

Purposes of a Foundation
●Endow large library projects
●Enhance library’s mission
●Ensure library’s future

Foundation relationships with other groups: Library Foundation and Library Boards
Foundation & Library boards may align with same goals & projects, or may work on separate issues.
●Development
●Long-term
●Sustainability
●Support

Library Board provides the day-to-day operational guidance
●Policies & planning
●Public funds
●Facilities
●Personnel
●Contracts
●Follows state statutes

Library Foundation Seeks

  • large donations
  • long-term investments
  • long-term projects
Library Foundation Structures
Library Foundation and Library board are the same Library Foundation board and Library board are separate Library Foundation and Library board are the same + there are 2-4 individuals who serve on Foundation only
●Much more work for library director ●Foundation Board has liaison member from Library Board ●Those individuals’ terms may be different from board members’ terms
●Potential for mixing roles ●Foundation Board has own director ●Those individuals’ sole focus is Foundation work
●Dual missions ●Each board has distinct mission and purpose

 

Thorsen, Jeanne. “Establishing a Library Foundation, http://www.ala.org/united/sites/ala.org.united/files/content/foundations/orgtools/library-foundation.pdf

http://www.ala.org/united/friends/factsheets Friends and Foundations Fact Sheets
http://www.irs.gov/pub/irs-pdf/p4220.pdf Applying for 501(c)(3) status
http://www.irs.gov/pub/irs-pdf/f1023i.pdf Forms and Instructions for IRS Form 1023

Resources
United for Libraries (Association of Library Trustees, Advocates, Friends and Foundations) http://www.ala.org/united/
South Dakota Community Foundation http://sdcommunityfoundation.org/